Moving plan data and operational workflows requires clear ownership, reconciliation, realistic test cases, and an agreed fallback. KinetiPlan’s proposed approach is to prove each stage before expanding scope.
Evaluate selected TPA workflows while an existing recordkeeper remains in place. The key question is whether data exchange, ownership, and reconciliation boundaries can be made reliable.
Assess a broader replacement path that includes participant ledger, transaction history, investment/valuation inputs, and end-to-end reconciliation.
Inventory systems, plan types, data flows, roles, and operating constraints.
Document field mapping, transformations, exceptions, and ownership.
Run repeatable test conversions and capture unresolved differences.
Compare critical totals, sample records, calculations, and outputs.
Proceed only when acceptance criteria and fallback plans are signed off.
Examples include record counts, balance totals, contribution totals, transaction coverage, exception closure, report parity, and documented sign-off. Thresholds must be set for the specific conversion.
Administration system, recordkeeper, payroll sources, document tools, reports, and any custom integrations.
Plan counts, participant counts, transaction history, file formats, peak periods, and data retention needs.
Role separation, approval steps, audit evidence, service-level expectations, and support ownership.